HomeLegal Forms for BusinessesGlobal Virtual Assistant Hiring Agreement

Global Virtual Assistant Hiring Agreement


Global Virtual Assistant Hiring Agreement

£45.00 – £250.00 – The Global VA Hiring agreement is for anyone who pays a VA – whether you are a business paying a VA or a VA creating your team.

Included in the Global VA Hiring Agreement:

  1. Hiring Agreement
  2. Booking Form
  3. Data Processing Form
  4. ICO Reference Document (referred to in Data Processing Form)
  5. Sample Security Instructions
  6. Non-EU Model clauses

Not sure which level you need?


Global Virtual Assistant Hiring Agreement

Global Virtual Assistant Hiring Agreement

Hiring a global VA or a local one?

Getting a Virtual Assistant to help with your business is the most natural thing in the world.  Whether your VA is local or a Global VA working at the other end of the world you will need to set things up properly so you get value for the money you pay and secure your business.

One of the greatest things about the internet is that you can work across borders and boundaries without even leaving your home – and so can your VA.  You can both work wherever you can find wifi or internet access.  Even if it is only for holidays.  We are all global now.  It sounds great – and it can be.

Have you ever thought about what you might need to protect your business in a world where different laws apply depending on where you are working?  What happens when are covered by EU GDPR even though you are not in the EU?  With you, your clients, and your VA moving around the world, you need to take a global approach.

We have seen a lot of out of date VA contracts that ignore the massive implications of data protection.  It is not just the EU who want you to secure and lock down customer data.

It’s easy to get so keen on handing over the work once you find the right person that you don’t sort out the things you need to protect your business.   Some things can come back to bite you later.  Long after the work is done.

Whether you are looking for a short term project, or an ongoing and trusted VA or associate, we know that not everyone has the long term experience to know how to protect their business.

While things mostly go right, there are things you should not miss out.  Things that will come back to haunt you a long time from now.

And now with GDPR and data privacy rights you are going to need to do a lot more to ensure your data is properly accessed and managed.

This issue is not going to go away.  You are front-line in ensuring your VA works in a GDPR (or equivalent) ready way.  Even if your VA is popping into your office from time to time, you still have to take care of this.

Your need to be thinking about things like:

  • Making sure you have an NDA
  • Securing rights when the work is done
  • GDPR compliance

If it all goes wrong you can lose time (and money) on things like “I thought you were doing that” or “But that is extra”.

We created this Global VA Hiring agreement just for you

In an increasingly complicated world, you don’t have to puzzle through all the things you need to make things we work.  You can get straight to the sweet spot and just add the special bits that this work for you.

Would you like to be able to

  • Onboard new VAs effectively
  • Handle GDPR without fuss or complications
  • Know when and how to add new elements to your contract to keep you on the GDPR track depending on where your VA is based

Wouldn’t it be great if you could also

  • Handle Brexit changes to GDPR if you are in the UK (if and when that happens)
  • Avoid misunderstandings about what is chargeable when
  • Sort out who is supposed to be doing what
  • Avoid unexpected tax bills
  • Be clear about your VAs legal status

And then let’s not forget

  • NDAs
  • Secure your copyright and IP
  • Post termination restraints to protect your customer base and information
  • Set standards
  • Establish deadlines that are met

All designed to help you

  • Set expectations for your VA that your VA can meet
  • Create a positive framework for your commercial relationships
  • Enhance your profitability by focusing your time on what you do best

This is not a vague freelance agreement that is supposed to fit anyone from a plumber to a computer specialists. You won’t have to wade though things that have nothing to do with the modern VA role. We know you will be sharing data, working in the cloud and doing all the things that make your growing business thrive.

A specific VA agreement fit for the way you work today!

Your Global VA Hiring agreement

Designed for business owners with business owners who pay and use VAs to handle the way you work with VAs today.  From general admin, to marketing and newsletters, to diary managers, finance admin and bookkeeping to tech VAs – we have got you covered.

You need to know that whatever the future brings and wherever you find yourself working, you have something behind you designed for the way you work today..

Having a clear contracting and on-boarding process makes it so much easier to comply with your legal obligations whilst creating a clear process for who is doing what.  When you have a clear structure with your VA you can reduce the time you spend worrying and you won’t get unexpected bills because you don’t feel it was clear what you were going to pay.


  1. Hiring Agreement
  2. Booking Form
  3. Data Processing Form
  4. ICO Reference Document (referred to in Data Processing Form)
  5. Sample Security Instructions
  6. Non-EU Model clauses

You can select Basic, Standard or Premium level depending on how much you want to change and how long a support period you want.

Not sure which level you need?


Comprehensive on-boarding videos that take you through your what your documents mean, how to complete them and when to use them.

6-18 month’s membership of our community and with team support.

Members only webinars 

Free updates during your membership period.

We know not everyone is clear about how it all works and what needs to be done to put it all together.  Our supportive and friendly communities are designed for you to ask questions without worrying that they might be too small, and to find out how other business owners are handling similar problems and concerns.   Our resident legal and technical experts are on hand to respond to your questions and help you get to where you want to go.You might want to know that we thought about where you want to be when this relationship ends.

So much more than a Global VA Hiring agreement

Working with experienced business owners from solo practitioners to team leaders, these terms have been developed to give you the structure and flexibility you need.

We create transparent contracts to help ethical business owners  create boundaries for the team you don’t yet know.

You can use them as a free-standing agreement or alongside our basic policy starter pack (if you don’t have things like a data protection policy or a social media policy) or with other team hiring agreements

But you are not just purchasing document templates.  You are joining a lively and supportive group designed to help you adapt to a changing legal landscape and get used to being the boss of your own global  business.

Just put these all together to match what you need to get your  business really into gear

Legal Forms for Businesses


There are no reviews yet.

Be the first to review “Global Virtual Assistant Hiring Agreement”

Your email address will not be published. Required fields are marked *

4.97 Average

154 Reviews


I first saw James at a local business seminar. There was a lot to take in but he talked a lot of sense and it was interesting to hear his methodology and his background. I wanted a more personal service so I booked one of his interactive online meetings (which he gives you a recording of afterwards) Along with this and his book has given us good stead for implementing our online Digital Marketing strategy which we will soon undertake now our website is ready. We used a digital agency (which James claims there are a lot of inexperienced and unknowledgeable people in) How true this is (in our experience anyway having dealt with a few in our time !) if only I had seen James before committing to these digital agencies. Anyone who needs help with websites or digital marketing you should definitely contact James as he offers very good value for money and is a straight talker and very honest. Would definitely recommend !

Posted 3 months ago

Helen Bonilla

Being a total novice and brand new to the world of business and digital marketing, I had a website idea I wanted help with building and promoting in the most cost effective way. James Pybus gave me a one to one training session which provided me with all the information I needed - from the basics of hosting sites and web design, to the more intricate details of his marketing methodology. It gave me invaluable information and was offered at such a fair price. James is very ethical and working with someone who clearly believes in helping others is a real find and greatly appreciated. I highly recommend James – especially for the start up entrepreneur like me with no know how! Thank you James, I feel ahead of the game already!

Posted 7 months ago

Nigel (Briants of Risborough Ltd)

I've attended 2 courses now with James, and his whole approach to digital marketing is innovative and takes away the opinion that you need to spend a fortune on web developers, or that only a professional digital marketer can work out how to make an online business work. With the correct knowledge and strategy it is something almost anyone can do, no matter what your business offers. James is straight to the point and doesn't over complicate anything. 100% recommended.

Posted 8 months ago

Tony Bobroff, Mediator, Family Matters

James ran a 4 hour course on Digital Marketing, which absolutely opened my eyes to a whole new world of opportunities which exist out there for my business. This is far more sophisticated than an Ad in the local paper, and with far greater reach. It is worth getting expert help and James Pybus certainly offers that. He is very customer friendly and able to explain the process simply so that I could make the right choices for my business. I would thoroughly recommend Digital Marketing Implementation Services.

Posted 8 months ago

Sarah Handley

This training has opened my eyes on what it really takes to be successful in digital marketing. James shares his tried and tested methodology and explains how to implement the method in practice. I would recommend James’ training to anyone who is involved with marketing or running digital services, interns to CMOs; in my view, everyone can benefit from James’ words of wisdom.

Posted 8 months ago


James has been very helpful and insightful. He takes existing SEO, PPC and content knowledge and links it together into a helpful methodology to boost your online profile. I have been very impressed so far and am looking forward to working with James in the future.

Posted 9 months ago

Sam Lauder

Great experience! Having worked with DMIS for a short time, it is clear that their experience and insight would be invaluable to just about any business at any level. I'm very excited and motivated about implementing my new found knowledge whilst working with DMIS going forward.

Posted 10 months ago

Vala Capital.

It’s hard to find genuine SEO experts with the passion that James has to help companies develop their online presence. I Have recommended his services to countless companies and without exception receive detailed notes of thanks from them for having done so. In addition to delivering tangible results, he takes the time to meticulously explain SEO strategy - empowering his clients to take that knowledge forward themselves while always ready to guide where needed. I could not recommend James and his team more highly.

Posted 10 months ago

Damien O'Dwyer

Great advice from a true expert. There are many people in the world of SEO who claim to know what they are doing and really know very little. James is an exception, he knows what he is doing and can explain it in a logical way that anybody can understand. I will be implementing the strategies for my own business and will definitely be recommending James to those who need an upper hand.

Posted 10 months ago

Colin S

If you don't know where to start promoting your website online or don't know why it's not ranking in Google then James is THE person to speak to. His methods aren't rocket science, just a great methodology to ensure you get the basics right. I build my previous business using just these techniques and exited when a trade buyer acquired us for our rankings and customer database so I know these methods work. James puts everything you need to do in a logical process and after 12 yrs in E-Commerce I learnt a few tricks to help us improve further. An hour with James is probably THE BEST INVESTMENT you can make in growing your business.

Posted 10 months ago


I’ve used James several times for several brands to implement effective SEO strategies to drive relevant traffic, conversion, create opportunities and increase revenue. 33% in my last role. I’ve recently taken advantage of his monthly subscription services to maintain growth and manage costs. Traffic is already up 29%. Highly recommend to anyone in need of robust digital marketing services, a decent bloke and sounding board who speaks his brilliant truth with clarity and doesn’t hold back the hard truths we all need to hear!

Posted 11 months ago

Neil Sinclair

We had a 60-minute Digital Marketing evaluation done focusing on our website performance and SEO option with James Pybus. James was brilliant in explaining what could and needed to be done and gave us a full report on the issues and opportunities. It was very informative and fantastic service. I can recommend James with his Digital Marketing services to anyone serious about getting better results through their website.

Posted 11 months ago

Darren Meehan

This is a must for any business with an online offering. we will be back on a regular basis for health checks and new campaigns . thank you

Posted 11 months ago

Kris Thorne

I had a session with James to understand what key elements I need to think about when structuring a new website. It was a real eye opener, so many ways you can maximise your site and use keyword analysis to create your content and advertising strategy for surprising low cost. I was impressed by both his expertise and his values behind his company. He is making himself affordable and accessible to small business owners and I’ve heard nothing but compliments others as to his honesty and integrity. So pick up the phone and give him a call, it will be worth your while!

Posted 11 months ago

S J Wells

Wow! An extremely comprehensive and insightful review of my website, rankings, keywords and digital marketing. Lots of how to information and a video of the session to refer back to. I highly recommend.

Posted 11 months ago

Tom Bowen

It is so clear to me that James and the team genuinely care about your business benefiting and growing from the training on this program. Recording the videos meetings allows me and my team to review the sessions and provides true value. James backs what he is doing and there is no smoke and mirrors around the benefits implementing the strategy will have.

Posted 11 months ago

Ashley R

James delivered a very clear and concise webinar, which demonstrated a great understanding of the subject matter. The delivery was executed with a high level of professionalism, tailoring the content to meet the requirements of my organisation. Its clear to see that James has a passion for digital marketing and an equal measure of dedication to his clients success. The session was all recorded which allows time to review and work though it as I piece together an organisational marketing strategy. As a result I will be engaging further with James. Great help, a true professional.

Posted 11 months ago

Phill Kay

We just had an initial consultation (webinar) with James. James was clear, methodical and able to demonstrate/back up everything he was explaining. Furthermore, the whole webinar was recorded, giving us the ability to go back over his points. We were really impressed with his attitude, passion and professionalism and as a result will be contacting him again VERY soon for further services. Thank you James.

Posted 11 months ago

Jack Murphy

I had a 1hr session booked with James which quickly turned into over 2hrs. He was incredibly thorough with explaining what is involved with each step of optimizing my website and I learnt a great deal in a short period of time. Following on from the session James was happy to answer any further questions I have had. Once I've put the first stages of my optimization in place I will definitely arrange another session.

Posted 1 year ago

Vikki Hobson

I am new to the world digital marketing and James talked me through all of the different elements, from what was good about my website and the not so good, suggested ways to improve my marketing campaign. James explained in great detail in a method that I could understand and put in to practice, I am very much looking forward to seeing my sales improve. I have also used Gemma's services to write blogs for the website. Working with James and Gemma can only benefit my business and look forward to continuing to work closely in the future.

Posted 1 year ago

Paul, Edge 4 Planning

Fantastic insight into how to improve on my web site profile and marketing. Thanks again James!

Posted 1 year ago