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Global Virtual Assistant Hiring Agreement


Global Virtual Assistant Hiring Agreement

£45.00 – £250.00 – The Global VA Hiring agreement is for anyone who pays a VA – whether you are a business paying a VA or a VA creating your team.

Included in the Global VA Hiring Agreement:

  1. Hiring Agreement
  2. Booking Form
  3. Data Processing Form
  4. ICO Reference Document (referred to in Data Processing Form)
  5. Sample Security Instructions
  6. Non-EU Model clauses

Not sure which level you need?


Global Virtual Assistant Hiring Agreement

Global Virtual Assistant Hiring Agreement

Hiring a global VA or a local one?

Getting a Virtual Assistant to help with your business is the most natural thing in the world.  Whether your VA is local or a Global VA working at the other end of the world you will need to set things up properly so you get value for the money you pay and secure your business.

One of the greatest things about the internet is that you can work across borders and boundaries without even leaving your home – and so can your VA.  You can both work wherever you can find wifi or internet access.  Even if it is only for holidays.  We are all global now.  It sounds great – and it can be.

Have you ever thought about what you might need to protect your business in a world where different laws apply depending on where you are working?  What happens when are covered by EU GDPR even though you are not in the EU?  With you, your clients, and your VA moving around the world, you need to take a global approach.

We have seen a lot of out of date VA contracts that ignore the massive implications of data protection.  It is not just the EU who want you to secure and lock down customer data.

It’s easy to get so keen on handing over the work once you find the right person that you don’t sort out the things you need to protect your business.   Some things can come back to bite you later.  Long after the work is done.

Whether you are looking for a short term project, or an ongoing and trusted VA or associate, we know that not everyone has the long term experience to know how to protect their business.

While things mostly go right, there are things you should not miss out.  Things that will come back to haunt you a long time from now.

And now with GDPR and data privacy rights you are going to need to do a lot more to ensure your data is properly accessed and managed.

This issue is not going to go away.  You are front-line in ensuring your VA works in a GDPR (or equivalent) ready way.  Even if your VA is popping into your office from time to time, you still have to take care of this.

Your need to be thinking about things like:

  • Making sure you have an NDA
  • Securing rights when the work is done
  • GDPR compliance

If it all goes wrong you can lose time (and money) on things like “I thought you were doing that” or “But that is extra”.

We created this Global VA Hiring agreement just for you

In an increasingly complicated world, you don’t have to puzzle through all the things you need to make things we work.  You can get straight to the sweet spot and just add the special bits that this work for you.

Would you like to be able to

  • Onboard new VAs effectively
  • Handle GDPR without fuss or complications
  • Know when and how to add new elements to your contract to keep you on the GDPR track depending on where your VA is based

Wouldn’t it be great if you could also

  • Handle Brexit changes to GDPR if you are in the UK (if and when that happens)
  • Avoid misunderstandings about what is chargeable when
  • Sort out who is supposed to be doing what
  • Avoid unexpected tax bills
  • Be clear about your VAs legal status

And then let’s not forget

  • NDAs
  • Secure your copyright and IP
  • Post termination restraints to protect your customer base and information
  • Set standards
  • Establish deadlines that are met

All designed to help you

  • Set expectations for your VA that your VA can meet
  • Create a positive framework for your commercial relationships
  • Enhance your profitability by focusing your time on what you do best

This is not a vague freelance agreement that is supposed to fit anyone from a plumber to a computer specialists. You won’t have to wade though things that have nothing to do with the modern VA role. We know you will be sharing data, working in the cloud and doing all the things that make your growing business thrive.

A specific VA agreement fit for the way you work today!

Your Global VA Hiring agreement

Designed for business owners with business owners who pay and use VAs to handle the way you work with VAs today.  From general admin, to marketing and newsletters, to diary managers, finance admin and bookkeeping to tech VAs – we have got you covered.

You need to know that whatever the future brings and wherever you find yourself working, you have something behind you designed for the way you work today..

Having a clear contracting and on-boarding process makes it so much easier to comply with your legal obligations whilst creating a clear process for who is doing what.  When you have a clear structure with your VA you can reduce the time you spend worrying and you won’t get unexpected bills because you don’t feel it was clear what you were going to pay.


  1. Hiring Agreement
  2. Booking Form
  3. Data Processing Form
  4. ICO Reference Document (referred to in Data Processing Form)
  5. Sample Security Instructions
  6. Non-EU Model clauses

You can select Basic, Standard or Premium level depending on how much you want to change and how long a support period you want.

Not sure which level you need?


Comprehensive on-boarding videos that take you through your what your documents mean, how to complete them and when to use them.

6-18 month’s membership of our community and with team support.

Members only webinars 

Free updates during your membership period.

We know not everyone is clear about how it all works and what needs to be done to put it all together.  Our supportive and friendly communities are designed for you to ask questions without worrying that they might be too small, and to find out how other business owners are handling similar problems and concerns.   Our resident legal and technical experts are on hand to respond to your questions and help you get to where you want to go.You might want to know that we thought about where you want to be when this relationship ends.

So much more than a Global VA Hiring agreement

Working with experienced business owners from solo practitioners to team leaders, these terms have been developed to give you the structure and flexibility you need.

We create transparent contracts to help ethical business owners  create boundaries for the team you don’t yet know.

You can use them as a free-standing agreement or alongside our basic policy starter pack (if you don’t have things like a data protection policy or a social media policy) or with other team hiring agreements

But you are not just purchasing document templates.  You are joining a lively and supportive group designed to help you adapt to a changing legal landscape and get used to being the boss of your own global  business.

Just put these all together to match what you need to get your  business really into gear

Legal Forms for Businesses


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4.98 Average

162 Reviews


Once I finished my MSc course in Digital Marketing then I found James online and he helped a lot to adopt new strategies and methods in order to become better and better every day! Honestly, the knowledge he provides is pure gold :D Looking forward to our new seminar!!

Posted 7 months ago


It was really insightful and everything was very well explained to apply to your own marketing strategy. Totally recommend

Posted 7 months ago

Arul Paul

James went through our portal cryptocoinssupermarket.com and gave us free recorded video and report including quick wins ( areas of improvement ) which can benefit us in short term to long term. Hes been very patient and gave honest feedback on current state of our portal with recommendations - To Be model. I strongly recommend James to anyone who need to generate good traffic / SEO / Content optimisation of their portal. Thanks so much for all your help and guidance.

Posted 9 months ago

Warwick Allchorn

I first met James in class during my time as an MSc student many years ago, so I can attest to his intelligent, pragmatic approach to solving problems, and his fervent interest in the digital arena. I was aware of his burgeoning reputation in digital marketing over the years so when I started my own business I approached James for advice. It is abundantly clear that his valuable recommendations derive from an insight cultivated over many years. From a concise yet detailed hour long call with James I now have a clear view on what approaches I need to take to get more of the right people visiting my website and using my services.

Posted 10 months ago

Emily Cummin

James was fantastically clear, he took us through all the steps we would need to create our own SEO optimised website - in just one meeting! Using this knowledge and his tool, we know have everything we need to get going. I can't recommend him highly enough.

Posted 11 months ago

Frazer Lewis

James took us through a very comprehensive session covering keyword research, web page optimisation, google ad planning and content strategy. It was very informative and useful. James knows his stuff.

Posted 1 year ago


I have known James for a while through networking and attended one of his webinars in January 2020 and I got so much information from it. It just so happened I was rebuilding my company website at the time, lucky for me! I have met with James since the webinar and I now have a far better understanding of Google Search, keywords etc. Always a pleasure to talk and work with James and if you run a small business I recommend you talk to him about your digital marketing.

Posted 1 year ago

Abdullah Jan

Last night’s session was Wonderfull I am looking forward to attend more of James sessions in future.

Posted 1 year ago


I first saw James at a local business seminar. There was a lot to take in but he talked a lot of sense and it was interesting to hear his methodology and his background. I wanted a more personal service so I booked one of his interactive online meetings (which he gives you a recording of afterwards) Along with this and his book has given us good stead for implementing our online Digital Marketing strategy which we will soon undertake now our website is ready. We used a digital agency (which James claims there are a lot of inexperienced and unknowledgeable people in) How true this is (in our experience anyway having dealt with a few in our time !) if only I had seen James before committing to these digital agencies. Anyone who needs help with websites or digital marketing you should definitely contact James as he offers very good value for money and is a straight talker and very honest. Would definitely recommend !

Posted 1 year ago

Helen Bonilla

Being a total novice and brand new to the world of business and digital marketing, I had a website idea I wanted help with building and promoting in the most cost effective way. James Pybus gave me a one to one training session which provided me with all the information I needed - from the basics of hosting sites and web design, to the more intricate details of his marketing methodology. It gave me invaluable information and was offered at such a fair price. James is very ethical and working with someone who clearly believes in helping others is a real find and greatly appreciated. I highly recommend James – especially for the start up entrepreneur like me with no know how! Thank you James, I feel ahead of the game already!

Posted 2 years ago

Nigel (Briants of Risborough Ltd)

I've attended 2 courses now with James, and his whole approach to digital marketing is innovative and takes away the opinion that you need to spend a fortune on web developers, or that only a professional digital marketer can work out how to make an online business work. With the correct knowledge and strategy it is something almost anyone can do, no matter what your business offers. James is straight to the point and doesn't over complicate anything. 100% recommended.

Posted 2 years ago

Tony Bobroff, Mediator, Family Matters

James ran a 4 hour course on Digital Marketing, which absolutely opened my eyes to a whole new world of opportunities which exist out there for my business. This is far more sophisticated than an Ad in the local paper, and with far greater reach. It is worth getting expert help and James Pybus certainly offers that. He is very customer friendly and able to explain the process simply so that I could make the right choices for my business. I would thoroughly recommend Digital Marketing Implementation Services.

Posted 2 years ago

Sarah Handley

This training has opened my eyes on what it really takes to be successful in digital marketing. James shares his tried and tested methodology and explains how to implement the method in practice. I would recommend James’ training to anyone who is involved with marketing or running digital services, interns to CMOs; in my view, everyone can benefit from James’ words of wisdom.

Posted 2 years ago


James has been very helpful and insightful. He takes existing SEO, PPC and content knowledge and links it together into a helpful methodology to boost your online profile. I have been very impressed so far and am looking forward to working with James in the future.

Posted 2 years ago

Sam Lauder

Great experience! Having worked with DMIS for a short time, it is clear that their experience and insight would be invaluable to just about any business at any level. I'm very excited and motivated about implementing my new found knowledge whilst working with DMIS going forward.

Posted 2 years ago

Vala Capital.

It’s hard to find genuine SEO experts with the passion that James has to help companies develop their online presence. I Have recommended his services to countless companies and without exception receive detailed notes of thanks from them for having done so. In addition to delivering tangible results, he takes the time to meticulously explain SEO strategy - empowering his clients to take that knowledge forward themselves while always ready to guide where needed. I could not recommend James and his team more highly.

Posted 2 years ago

Damien O'Dwyer

Great advice from a true expert. There are many people in the world of SEO who claim to know what they are doing and really know very little. James is an exception, he knows what he is doing and can explain it in a logical way that anybody can understand. I will be implementing the strategies for my own business and will definitely be recommending James to those who need an upper hand.

Posted 2 years ago

Colin S

If you don't know where to start promoting your website online or don't know why it's not ranking in Google then James is THE person to speak to. His methods aren't rocket science, just a great methodology to ensure you get the basics right. I build my previous business using just these techniques and exited when a trade buyer acquired us for our rankings and customer database so I know these methods work. James puts everything you need to do in a logical process and after 12 yrs in E-Commerce I learnt a few tricks to help us improve further. An hour with James is probably THE BEST INVESTMENT you can make in growing your business.

Posted 2 years ago


I’ve used James several times for several brands to implement effective SEO strategies to drive relevant traffic, conversion, create opportunities and increase revenue. 33% in my last role. I’ve recently taken advantage of his monthly subscription services to maintain growth and manage costs. Traffic is already up 29%. Highly recommend to anyone in need of robust digital marketing services, a decent bloke and sounding board who speaks his brilliant truth with clarity and doesn’t hold back the hard truths we all need to hear!

Posted 2 years ago

Neil Sinclair

We had a 60-minute Digital Marketing evaluation done focusing on our website performance and SEO option with James Pybus. James was brilliant in explaining what could and needed to be done and gave us a full report on the issues and opportunities. It was very informative and fantastic service. I can recommend James with his Digital Marketing services to anyone serious about getting better results through their website.

Posted 2 years ago

Darren Meehan

This is a must for any business with an online offering. we will be back on a regular basis for health checks and new campaigns . thank you

Posted 2 years ago